Digital Forms: Custom built to your business.

Custom builds, reporting and automations. Designed to save you time, eliminate transcription errors, and turn every site visit into a structured, searchable record.

Book a 15-min discovery call
Built on FastField. Integrates via API HTTP CSS
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app.firstchoiceenergy.co.uk/submissions
FC Submissions
Submissions Forms Reports Settings
SR

All submissions 3,501 records · synced 2 minutes ago

Submitted On Status Display Mask Form Name Submitted By Submission Id
24/04/2026 02:01 PMSynced–Solar & Battery SurveyFIfirstchoiceenergylimited@gmail…939850bd-4a12…
23/04/2026 03:23 PMSynced–Solar & Battery SurveyFIfirstchoiceenergylimited@gmail…a2d89477-8667…
23/04/2026 02:41 PMSynced–Solar & Battery SurveyFIfirstchoiceenergylimited@gmail…8bdf2501-6021…
16/04/2026 12:31 PMSynced–Solar & Battery SurveyFIfirstchoiceenergylimited@gmail…59d72fad-d4ae…
16/04/2026 11:13 AMSynced–Solar & Battery SurveyFIfirstchoiceenergylimited@gmail…52343ef2-be74…
14/04/2026 11:22 AMSynced–Solar & Battery SurveyFIfirstchoiceenergylimited@gmail…f73dfaff-8e08…
13/04/2026 01:39 PMSynced–Solar & Battery SurveyFIfirstchoiceenergylimited@gmail…0ed2eb34-6e8b…
13/04/2026 01:07 PMSynced–Solar & Battery SurveyFIfirstchoiceenergylimited@gmail…7c271c3d-7d2c…
11/04/2026 11:08 AMSynced–Solar & Battery SurveyFIfirstchoiceenergylimited@gmail…bbd23de1-1eea…
18/03/2026 09:31 AMSynced–CavityTherm UK · Installation CompletionAAaaron@firstchoiceenergy.co.uk77b3846e-6f6e…
18/03/2026 09:30 AMSynced–CavityTherm UK · Property SurveyAAaaron@firstchoiceenergy.co.uk2473bf94-7811…
Showing 1-14 of 3,501
Built by operators

Transforming from paperwork to digital forms changed our business.

For us, the main reason we looked into digital forms was the security and peace of mind that when the surveyor leaves site and clicks submit, every piece of information has been captured.

That was November 2022. The numbers below are what's happened since.

3,501
Submissions
Across our own FastField account
49
Forms built
Surveying, handover, compliance
97
Subforms
Repeating sections, nested logic (the key to building mega forms)
Nov 2022
Running since
3+ years of building and managing digital forms

First Choice Energy Ltd · Companies House 12684594

FEATURE LIBRARY

What we can build for your business using digital form capture.

Browse all functions that we're able to build and deploy in your business. A simple explanation behind every feature.

Everything the form can collect on site. Photos, signatures, barcodes, location, audio, hand-drawn annotations.

Photo capture
Single, multi-photo, GPS-tagged. Attach to a section, embed in the PDF.
Signature capture
Customer or operator signs on the device. Multiple signatures per form.
Sketch and annotation
Draw or annotate over a photo, blueprint or diagram with finger or stylus.
GPS / location capture
Map pin, address search, automatic device location.
Barcode / QR scanning
Scan a code on site to trigger lookups, prefill fields, link records.
Date and time capture
Auto or manual. Every submission timestamped.
Audio capture
Record voice notes from inside the form. Useful when typing is impractical.
Document viewer
Embed reference PDFs or attachments inside a form for the operator to read.
Ratings, switches, counters, yes/no
Quick-input fields for inspections, pass/fail, condition assessments.
No features match your search.

How the form responds to what's typed in. Conditional logic, calculations, validation, scoring.

Conditional logic and skip rules
Show or hide sections, fields and questions based on earlier answers.
Advanced rules
Multi-field, multi-action logic without writing code. Triggered by any combination of inputs.
Calculation fields
Sums, averages, derived values, weighted scoring, custom formulas.
Sub-forms and repeating sections
Repeat a block as many times as the job needs. One per room, sample, item, line.
Validation and required fields
Mandatory fields, format checks, the form won't submit until everything's right.
Custom form status
Tag submissions Approved, Needs Repair, Pending Review, or any status you define.
No features match your search.

Pre-loaded data the form can pull from. Product lists, customer databases, postcode references.

Lookup lists
Pull data from a pre-loaded list. Pick one option, prefill the rest.
Data tables
Editable, real-time tables. Built from CSV, Excel, or connected to live sources.
Lookup mappings
Pick a product code, the form auto-fills price, dimensions, warranty.
Add records from the form
Operators can add new entries to a list directly during a submission.
Excel / CSV upload
Bulk-load thousands of records in one upload. Easy ongoing maintenance.
No features match your search.

What gets generated when a form is submitted. Branded PDFs, Word docs, Excel exports, multiple templates.

Branded PDF reports
Auto-generated in your branding. Ready to email or upload.
Custom Word reports
DOCX templates with subforms, repeating sections, dynamic checkboxes, photos.
Multiple templates per form
One submission generates several reports (customer copy, internal copy, regulator copy).
Bulk Excel / CSV export
Export hundreds of submissions to a single spreadsheet for analysis.
Multi-format export
PDF, Word, Excel, CSV, XML, JSON. Whatever the receiving system needs.
Download all media
Bulk download every photo, signature, attachment from a date range in one go.
Report layout control
Photo size, page breaks, label overrides, GPS display, signature styling, hide on report.
No features match your search.

Who fills the form, how they get it, where they fill it. Mobile, web, public links, dispatched tasks.

Mobile app (iOS & Android)
Field operators submit from a phone or tablet. Native apps on both platforms.
Offline submission and auto-sync
Works in basements, lofts, rural sites. Syncs the moment signal returns.
Web app
Full form access in any browser. Same forms, same submissions, no install needed.
Public / anonymous web forms
Share a link with anyone. They submit without needing a FastField account.
QR codes for forms
Generate a QR code that opens the form when scanned. Useful on equipment, signage, packaging.
Embedded forms
Drop a form into your own website as an iframe. Visitors submit without leaving your page.
Task dispatch
Assign a form to a specific operator with a location, due date and priority.
3rd-party email dispatch
Email a form link to a customer or supplier. They submit, you receive the data.
No features match your search.

Where the data goes after submission. Cloud folders, CRMs, accounting tools, alerts, custom APIs.

Email delivery
Auto-email the report to the submitter, the customer, or anyone you specify.
Cloud folders
Push to Google Drive, SharePoint, OneDrive, Dropbox. Filed automatically.
Google Sheets
Append a row per submission to a live spreadsheet. Powers dashboards and reporting.
Slack and Microsoft Teams
Post submissions or alerts to a team channel. Real-time visibility for the office.
Salesforce
Map fields directly to Salesforce objects. Submissions become CRM records.
Quickbase
Deep two-way integration. SSO, data tables, dispatch by record ID.
Autodesk Construction Cloud
Build, Docs, BIM 360. Native connector for construction workflows.
Zapier
Connect to 5,000+ apps. Trigger automations on any submission.
Webhooks / custom API
Push submissions to your own endpoint. Full control over what happens next.
FTP delivery
Drop submissions onto an FTP server. Useful for legacy enterprise workflows.
SMS notifications
Text alerts to managers or operators when forms are submitted or status changes.
Real-time threshold alerts
Fire an alert when a submission crosses a threshold. E.g. failed inspection, overdue task, missing data.
No features match your search.
Pricing

What's your team's time worth?

Transform the way your workforce operates. Consistent form capture, organised reporting, stronger service. Start today and invest in your business.

Pilot
from£997

For simple, single-process workflows.

  • Photo capture, signatures, GPS
  • Simple conditional logic
  • Email delivery with branded PDF report
  • Mobile and web access
  • 5-day build, 30-day support
Book a discovery call →
Standard
from£2,500

For multi-step processes with conditional logic.

  • Sub-forms and repeating sections
  • Cloud folder (Drive / SharePoint / Dropbox)
  • Custom-designed branded PDF
  • Lookup fields
  • 10-day build, 60-day support
Book a discovery call →
Operations
from£5,000

For full operational systems spanning multiple workflows.

  • Multiple linked forms, advanced logic
  • Multi-level subforms with calculations
  • CRM / API / webhook integrations
  • Dashboards, alerts, multi-template reports
  • 15-day build, 90-day support, 1-hr training
Book a discovery call →
Feature Pilot Standard Operations
Build scope
Form complexitySimple workflowMulti-step with logicMulti-form system
Subforms / repeating sectionsAdd-onIncludedMulti-level
Lookup fieldsAdd-on1 listMulti-source, live API
Field types availableAll standardStandard + advancedFull library, incl. audio & data tables
Logic and capture
Conditional logicSimpleNestedUnlimited rules
Calculations1-2 sumsUp to 5Unlimited, weighted
Validation rulesRequired fieldsFormat checks + cross-fieldFull validation logic
Form status workflowNoSingle statusMulti-status with approval
Photo / signature / GPS / barcodeIncludedIncludedAnnotated, metadata-rich
Custom branded PDFTemplatedDesignedMulti-template
Delivery and integrations
Email delivery✓✓✓
Cloud folder (Drive / SharePoint / Dropbox)Add-on✓✓
Google Sheets row appendNo✓With Lookup Columns
Slack / Teams notificationsNo✓Status-driven
CRM integrationNoAdd-on✓
API / webhookNoNo✓
Real-time alertsNoNo✓
Multiple delivery actions1Up to 3Unlimited, conditional
Service
Revisions during build1 round2 roundsUnlimited within scope
Build time5 days10 days15 days
Support window30 days60 days90 days
Documentation handoverBasicStandardFull + admin training
Training sessionNoAdd-on1 hour included
HOW IT WORKS

We make the jump from paper to digital painless.

Three months from now, you won't remember how you ran the business on paper. Start with step one.

STEP 01 15 minutes

Discovery call

You show us the job sheet, the photo capture process, the reporting headache. We tell you what's possible, what isn't, and what it'll cost.

You walk away with
A clear yes or no, plus a rough scope and price band.
01
02
STEP 02 2 to 5 days

Scoping document

We write up the form structure, conditional logic, output format, integrations and final price. You read it, mark anything that's off, and sign off before a single field is built.

You walk away with
A fixed scope, a fixed price, and a build start date.
STEP 03 2 to 6 weeks

Build and test

We build the form, wire up reporting, and test it on real devices using your team's data. You get a working preview to try in the field before sign-off.

You walk away with
A finished form, tested on the actual phones your team uses.
03
04
STEP 04 1 to 2 days

Handover and training

Live deployment, your operations team walked through the new flow, and a step-by-step user guide shared with every member of the team.

You walk away with
A live form, a guide for every user, and 30 days of included support.
FAQ

Questions we get on every discovery call.

Direct answers. If yours isn't here, ask on the call and we'll tell you straight.

01 Do I have to use FastField, or can you build on the platform we already use?

FastField is what we know best. We've built 49 forms and processed 3,501 submissions through it since 2022, so that's where we deliver the fastest and most reliable work.

If you already pay for another platform, tell us on the discovery call. We've worked across a few of the major ones and can often build in your existing tool. If we can't, we'll tell you on the call rather than wasting your time.

02 What happens when my form needs to change six months in?

Forms always change. Regulations update, your team finds a better way of working, a new product line gets added. That's normal.

Two options. Small tweaks (renaming a field, adding a checkbox, fixing wording) are charged at a flat hourly rate. Larger changes (new sections, new logic, new integrations) get scoped the same way as the original build: written quote, fixed price, you sign off before any work starts.

For operators who change forms often, we offer a retainer that covers a set number of monthly changes. Ask about it on the call if that sounds like you.

03 Who owns the data, and where does it live?

You own your data. Always. It lives in your FastField account (or whichever platform you choose), under your billing and your control. We build the form, we don't host or hold the submissions.

FastField is GDPR-compliant and stores data in EU or US data centres depending on your account region. If your sector has stricter requirements (NHS DSPT, ISO 27001, sector-specific data residency rules), tell us on the discovery call so we can confirm fit before you commit.

04 Does it work offline? My team works in basements and on roofs.

Yes. Forms work fully offline on the device. Your team fills in the survey, takes photos, captures GPS, signs off, all without a single bar of signal.

When the device next sees Wi-Fi or mobile data, the submission syncs automatically to the cloud. Your team doesn't have to remember to upload anything. We've run this in basements, on roofs, and in some genuinely awful rural cavity-wall jobs. It works.

05 Can it connect to the tools we already use?

Usually, yes. Common integrations include Pipedrive, Salesforce, HubSpot, Google Drive, Dropbox, Microsoft SharePoint, accounting systems via Zapier or Make, and direct webhook posts to your own systems.

If you have a specific tool in mind, name it on the call. We'll tell you whether it's a five-minute Zap, a half-day custom build, or genuinely not possible, before you commit.

06 Who actually builds these? Is it a big agency?

No. This is built by Aaron Davies, the director of First Choice Energy Ltd. The same person who runs our own solar and retrofit business, where we use these forms every day on our own crew's job sheets.

We're an operator first, a forms builder second. That's why the work tends to look different from the agency builds we've inherited and rescued. We've spent three years living with digital forms in our own business, so we know what breaks, what gets ignored, and what your surveyors will actually pick up.

07 I'm not sure digital forms are the right fit for us. What now?

Book the call anyway. It's 15 minutes, no commitment, and if it isn't a fit we'll tell you straight.

The teams who get the most out of this are the ones running the same workflow repeatedly: site surveys, care assessments, installations, inspections, handover sign-offs, anything that happens on site more than a few times a week. If your work is one-off and bespoke every time, paper might genuinely still be your best option, and we'll say so.

08 How do you get a team that hates tech to actually use it?

Two things, in this order.

First, the form is designed for the job, not for a software company's idea of the job. Big buttons, large text, photo capture in two taps, no logins after the first one. If your surveyor can't use it with cold hands in a roof void, we built it wrong.

Second, the handover is done with your actual team, in their environment, on their devices, going through the form on a live job. Not a slide deck. Once a sceptic submits one form and sees the report appear, they stop being a sceptic.

The first step

Looking to make
the jump?

In 15 minutes we'll walk through your current setup, paperwork, photos, storage, reporting, and tell you straight whether we can make a measurable difference. If we can't, we'll say so.

Book a 15-min discovery call Or send us your current job sheet

Built by operators

Live availability